Frequently asked questions about bike leasing
As an employer you would like to offer bike leasing as an employee benefit? No problem! With Lease a Bike, your employees can quickly and easily lease their dream bike. Thanks to wage conversion, the wish wheel is paid monthly via the gross salary and your employees save on social security contributions and taxes.
And that’s how you register as an employer for bike leasing with Lease a Bike.
Register
Fill out the registration form for our bike leasing concept in just 5 minutes. We will then carry out a credit check of your company. After successful examination, you will be granted access to our online portal.
Portal setup
You define the company policies in the online portal. How much can the purchase price of the bike be? How many bikes can be leased per employee? You will then share your individual registration link with your employees. The registration for the bike leasing of your company is completely digital.
Approval
Every employee registration is checked by you and approved for bike leasing. This is done with just one click and your employee automatically receives an individual order code for the service bike order at the local bicycle specialist shop. The rest is done automatically via the digital portal.
Administration
A real-time export from our digital portal provides you with all the necessary information you need for the internal handling of bike leasing in your company and for your payroll.
Get started with bike leasing as an employer in just four steps thanks to our digital portal!
Minimal effort is also guaranteed following your registration: All it takes is one click to activate the employee's bike order in the Lease a Bike portal. It is also only necessary to enter the data for the salary conversion once at the start of the contract. In addition, incidents such as long-term illness or parental leave can also be reported via the Lease a Bike portal with just a few clicks.
In the event of theft or damage, you as the employer have no work to do, as the employees clarify the matter completely themselves with our specialist retail partners and Lease a Bike. In addition, you also have no workload at the regular end of the contract, as Lease a Bike coordinates the further procedure exclusively with the employees. Only in exceptional cases, if the employee cannot be reached by phone or email despite several attempts, will you as the employer be called in to help.
This way, you benefit from minimum effort and maximum benefit!
In principle, all permanent employees can lease company bikes. However, who is allowed to lease a company bike is determined by you as the employer and can therefore be limited to certain employment relationships. Bike leasing for mini-jobs, for example, is usually not possible.
The term of contracts for company bikes is generally 36 months.
You can offer company bicycle leasing in your company as an employee benefit. With Lease a Bike you enable your employees to quickly and easily lease their dream bike. Thanks to wage conversion, the wish wheel is paid monthly via the gross salary and your employees save on social security contributions and taxes. As an employer, you benefit from stronger employee loyalty and healthier employees, for example. You also contribute to sustainable mobility. You can also find more information here.
Since 2012, the company car principle has also been applied to bicycles and e-bikes. Company bike leasing increases productivity, promotes health and has been proven to reduce employee sick days. As an employer, you can implement the offer free of charge and risk.
The advantageous salary conversion and the comprehensive all-round protection make the concept of bike leasing interesting for both employers and employees, thereby enhancing the company's image. Company bicycle leasing is now the most popular benefit for employees. Other benefits include reduced turnover, increased employee satisfaction and a positive contribution to the company's environmental footprint.
With Lease a Bike you also benefit from an extra portion of customer service. We are here to help you with the implementation and all questions related to e-bike and bicycle leasing with our first-class customer service. From a personalised online portal to personal on-site support. Find out more about the benefits for your company here.
Read more about how employee benefits such as bicycle leasing can strengthen your company's employer brand: Visibility thanks to bicycle leasing: Seven marketing ideas for companies.
To understand salary conversion, the following terms are important. This makes salary conversion and payroll processing easier to understand at a glance.
- Lease Agreement – The supplementary agreement to the employment contract
The important document between the employee and the employer regarding the provision of the company bike, which sets out the terms and conditions of the provision. This is either signed digitally by both parties via the Lease a Bike portal, or presented to the employee by the employer in another form for signature. Typical contents of the lease agreement include, in addition to the conversion rate, e.g., authorization to pick up the bike from the dealer, instructions on how to handle the company bike, and requirements regarding its condition upon return.
- Salary conversion (also: deferred compensation)
Instead of purchasing the bicycle privately with already taxed net income, the employer deducts the monthly payment directly from the employee’s gross salary (known as salary or compensation conversion). Because this reduces taxable income (gross salary), the employee automatically saves on taxes and social security contributions each month.
- Lease payment
The lease payment is the monthly gross or net amount specified in the lease agreement. Which amount applies to the employee depends on the employer’s tax situation. Our Lease a Bike portal automatically selects the correct option for the employee in the background. Important: This is not the amount that represents the employee’s out-of-pocket cost—that amount (the actual net cost) is lower thanks to tax savings. For employees, the leasing calculator provides a good basis for calculating the individual benefit. If the company offers its own Lease a Bike landing page for company bike leasing, it is mandatory to use the calculator provided there.
- Comprehensive Protection Package
This monthly payment protects the employee from costs associated with theft, damage, or wear and tear, and includes one inspection per lease year. It is deducted directly from the employee’s gross salary along with the lease payment, allowing the employee to benefit from the tax advantage.
- Conversion Rate
This is the total amount (consisting of the lease payment and the selected All-Around Protection Package) by which the gross salary is reduced each month. Important: This is not the amount representing the employee’s share—this (the actual net cost) is lower thanks to the tax savings. For employees, the leasing calculator provides a good basis for calculating the individual benefit. If the company offers its own Lease a Bike landing page for company bike leasing, it is mandatory to use the calculator provided there.
- Employer Subsidy
The employer has the option to provide a subsidy for the company bike lease. This voluntary benefit reduces the monthly conversion rate, resulting in even greater tax savings. This subsidy is not included in the conversion rate specified in the lease agreement.
- Taxation of the Non-Cash Benefit
Since the employee is permitted to use the company bicycle for private purposes without restriction, the tax office considers this a taxable benefit (similar to an additional salary bonus). This “benefit” is calculated as follows: A flat rate of 1% of one-quarter of the bicycle’s gross list price (MSRP), rounded down to the nearest €100. Simply put: 0.25% of the bike’s gross list price, rounded down to the nearest whole euro. Example:
This amount of €9.00 is added to your pay stub for tax calculation purposes and then deducted again. This is the calculation required by the tax office and is not an additional fee!
With company bike leasing, the employee simply pays for the bike of their choice through their monthly gross salary. This means that a portion of the salary is not paid out in cash but is used directly to cover the lease payment and comprehensive coverage.
The major advantage: Because this amount is deducted directly from the gross salary, taxable income is reduced. The employee therefore pays less in taxes and social security contributions. The actual monthly net amount deposited into the bank account is ultimately lower than the conversion rate specified in the lease agreement. This results in savings compared to a cash purchase.
A simplified sample calculation
(Based on a gross list price of the bicycle of €3,999.00, the “All-inclusive” comprehensive protection package (to be paid by the employee), tax bracket 1, no children, subject to church tax)
This non-binding sample calculation illustrates how salary conversion can affect your income step by step.
Important: Employees can determine their personal benefit in seconds using our leasing calculator. If the company offers its own Lease a Bike landing page for company bike leasing, it is mandatory to use the calculator provided there.
For comparison with an employer subsidy:
Original net salary (without bike): €2,026.87
New net salary (with bike and employer subsidy): €1,949.76
Actual monthly cost of the bike: €77.11 (not the conversion rate of €149.03)
Costs over a 36-month term: €2,775.96 (including our top “All-inclusive” comprehensive protection package)
Direct purchase: €3,999.00 (excluding any wear and tear, maintenance, and insurance costs)
___________________________________________________________________________________________________________
For comparison, without an employer subsidy:
The original net salary (without the bike): €2,026.87
The new net salary (with bike, without employer contribution): €1,941.54
The actual monthly cost for the bike: €85.33 (not the conversion rate of €149.03)
Costs over a 36-month term: €3,071.88 (including our top “All-inclusive” comprehensive protection package)
Direct purchase: €3,999.00 (excluding any wear and tear, maintenance, and insurance services)
- Three months before the end of the leasing contract, employees will receive an e-mail informing them of the end of the leasing period. In addition, we will check in good time before the end of the leasing contract whether it is possible to make your employees an offer to purchase the company bike. If this is the case, your employees will receive such a purchase offer from us by e-mail at least three months before the end of your leasing contract.
- After accepting the purchase offer, employees receive an invoice on which the taxation of the monetary benefit arising from the purchase is confirmed in accordance with EStG §37b para. 1 with takeover by us (flat-rate taxation by third parties).
- Employees can pay the purchase price by direct debit, Klarna Pay Now, Sofort Überweisung, credit card and PayPal. At the end of the leasing contract, ownership of the bike is transferred to you.
- Your company will receive an annual overview of all bikes taken over and the corresponding proof of the transfer of the non-cash benefit in accordance with EStG §37b para. 1.
If you do not wish to purchase the bike, we can arrange for it to be collected from the user or the company.
You can make use of our installment loss protection in the event of continued salary payments being discontinued.
This happens, for example, if employees are ill for longer than 42 days and receive sick pay or go on parental leave. Lease a Bike takes over the leasing installments for a maximum period of 12 months, provided the leasing contract has already been running for 6 months.
In any case, we will always work with you to find the best solution - right up to the individual, cost-neutral return of the company bike for you as the employer, unless one of the following options is possible.
These can be:
- Change of user: You offer the company bike to another employee for the remaining term of the contract and take all necessary internal measures (e.g. supplementary agreements to the employment contract, handover of the company bike).
- Premature termination of the existing leasing contract by mutual agreement for important economic reasons with possible takeover of the used company bike by the employee. The employee also has the option of financing the purchase price via our FINANCE A BIKE product.
- In the event of a change of company, the existing leasing contract can be transferred to a new company. After a credit check, the contract will be continued by the new company with all rights and obligations and the company bike will continue to be provided to the employee for the remaining term.
Company managers can submit a request for the above options via the Lease a Bike portal.
If one of your employees leaves the company and has a Lease a Bike company bike, we offer you the following options.
Contract transfer of the company bike to a new employee:
You can offer the remaining company bike to another employee for the remainder of the leasing term. As the employer, you take all the necessary internal measures (e.g. supplementary agreements to the employment contract, handover of the company bike, etc.) and ensure that the new user is registered in the Lease a Bike portal. Lease a Bike takes care of the name transfer. The transfer is free of charge.
Early termination of the leasing contract:
The employee or you as the employer have the option of buying the leased asset out of the leasing contract. Ownership of the leased asset is transferred after purchase. The employee also has the option of financing the redemption amount via the FINANCE A BIKE product. This requires online banking access and a valid identity card with German citizenship.
Transfer of the leasing contract to the new company:
Subject to a credit check, the leasing object is contractually transferred to the new company. The new employer now has the option of converting the existing leasing contract into a salary conversion and continuing to provide the employee with the leased object as a company bike. The prerequisite for this is a declaration of consent from the new company and registration with Lease a Bike. The transfer is free of charge.
Company managers can submit a request for the above options via the Lease a Bike portal.
The company bike and company car can also be used at the same time. The 1% method then applies to both the company bike and the car.
In contrast to the company car, employees do not have to pay tax of 0.03 percent per kilometer for the journey to work.
Electric bicycles with a motor that provides assistance at more than 25 km per hour are classified as motor vehicles under traffic law and the non-cash benefit is assessed in the same way as for a company car.
Note: For company bicycles, the assessment basis for the taxable non-cash benefit is quartered and rounded down to the nearest hundred. This corresponds to 0.25% taxation.
The commuting allowance for journeys between home and work is generally to be granted at € 0.30/km regardless of the means of transportation (Section 9 (1) No. 4 EstG).
The leasing installments for company bicycles are considered business expenses for business management purposes. This means that companies entitled to deduct input tax can deduct the VAT included from the conversion rate. The employees then convert the net leasing installments, resulting in even greater savings.
Companies that are not entitled to deduct input tax, on the other hand, convert the leasing installment including VAT, so that the savings for the employees are somewhat lower.
The all-round protection package consists of one option each for theft and damage protection, an inspection option and a wear and tear budget option. Users select the options according to their individual requirements and can combine the different variants with each other to configure their individual all-round protection package.
The following options are available as standard:
Theft and damage protection: Premium or All-inclusive
Inspection: Basic, Premium or All-inclusive
Wear and tear: Basic, Premium or All-inclusive
Example: If the user selects the all-inclusive option for theft and damage protection, they do not necessarily always have to take the all-inclusive option, but can also combine the basic inspection option with the premium wear and tear option, for example.
The user selects one option each for theft & damage protection (incl. free Europe-wide mobility guarantee), inspection and wear and tear and thus configures the all-round protection package according to their individual requirements. Accordingly, each all-round protection package includes theft and damage protection as well as a budget for inspection and wear and tear.
Our theft & damage cover includes all sudden and unforeseeable damage or destruction to the leased object, e.g. due to:
- theft, burglary or robbery
- operating errors
- Simple negligence
- accidental damage
- vandalism
- Design, material or workmanship defects
- Overvoltage, induction or implosion
- Storm, frost, ice, earthquake or flooding
- Damage to the motor or battery
Please note which theft and damage protection option the user has chosen: If the user has selected the all-inclusive option for theft and damage protection as part of the all-round cover, the new value insurance applies. The Lease a Bike company bike is then insured against theft around the clock if the company bike was locked. It will be replaced at replacement value and an object exchange will be made in the existing contract. As a rule, it is not necessary to terminate the existing contract.
If the user has selected the premium option for theft and damage protection as part of the all-round cover, the current value insurance comes into effect. The Lease a Bike company bike is then insured against theft around the clock if the company bike was locked. However, the leasing contract is then terminated and the bike is not replaced.
The all-round protection package consists of one option each for theft and damage protection, an inspection option and a wear and tear budget option. Users select the options according to their individual requirements and can combine the different variants with each other to configure their individual all-round protection package.
The following options are available as standard:
Theft and damage protection: Premium or All-inclusive
Inspection: Basic, Premium or All-inclusive
Wear and tear: Basic, Premium or All-inclusive
Example: If the user selects the all-inclusive option for theft and damage protection, they do not necessarily always have to take the all-inclusive option, but can also combine the basic inspection option with the premium wear and tear option, for example.
The user selects one option each for theft & damage protection (incl. free Europe-wide mobility guarantee), inspection and wear and tear and thus configures the all-round protection package according to their individual requirements. Accordingly, each all-round protection package includes theft and damage protection as well as a budget for inspection and wear and tear.
The term of contracts for company bikes is generally 36 months.
With the Lease a Bike service bike concept, you have a free choice of type and brand. We want you to be able to ride your dream bike. Get an overview of possible company bike leasing models in the Bikefinder or contact a bike shop near you for other bike models.
Your employer determines how many company bikes can be leased per employee. When you log in to the Lease a Bike portal with your access data, you will find information on the maximum number of bikes on the start page. If your employer allows you to lease several company bikes, it doesn't matter who is using the company bike.
You can also lease several company bikes with your existing order code. You can choose a different dealership or a later date. The code is only no longer valid once the maximum number of bikes has been reached.
If more than one company bike can be used privately free of charge or at a reduced price under the employment contract, the pecuniary benefit of providing the company bikes for private use must be calculated for each company bike in accordance with the 1% rule.
Note: In the case of the company bike, the assessment basis for the taxable non-cash benefit is quartered and rounded down to the nearest hundred. This corresponds to 0.25% taxation.
Find out more about the process of bike leasing as an employee.
Lease a Bike has an active network of over 6,000 specialist dealers throughout Germany. You can find specialist dealers near you under the following link. If your desired dealer is not listed, please contact us. Registering a new specialist retailer can be done in just a few steps.
Company bikes with electric motor assistance can be divided into two categories: 1. pedelecs or e-bikes and 2. S-pedelecs. The term "e-bike" is often used as a synonym for pedelec.
With a pedelec (pedal electric cycle), the rider is assisted by an electric drive (max. 250 watts) up to a speed of 25 km/h when pedaling. It is legally considered a bicycle, may be ridden on cycle paths and does not require registration or a driver's license. Helmets are not compulsory.
Use the Bikefinder to find out which company bike is right for you.
The S-pedelec (fast pedelec) as a service bike is functionally comparable to the pedelec, but the rider is supported by the electric motor (max. 500 watts) up to 45 km/h. As an S-Pedelec is classified as a moped, legal requirements apply:
- Helmet requirement (§ 21a paragraph 2 StVGO)
- Insurance license plate
- Moped test certificate
- Road traffic regulations
You must ride an S-pedelec on the road unless the cycle path is signposted for motorized two-wheelers, it is outside a built-up area or the motor is switched off.
If an S-pedelec is leased as a company bike via the Lease a Bike concept, for example, the commute (Section 8 (2) EStG) must be taxed at 0.03% of the list price per kilometer.
Your employer can offer company bike leasing as an employee benefit. Lease a Bike enables you as an employee to lease your dream bike quickly and easily. Thanks to deferred compensation, the bike of your choice is paid for monthly via your gross salary and you save on social security contributions and taxes. If you use company bike leasing, you will also benefit, for example, from an improvement in your fitness and health as well as savings of up to 40% compared to purchasing. You also make a contribution to sustainable mobility by switching to a bike. You can find more information here.
Bike leasing through your employer? No problem! With Lease a Bike, anyone can lease their dream bike quickly and easily. Thanks to deferred compensation, the bike of your choice is paid monthly via your gross salary and you can save on social security contributions and taxes.
How to get started with bike leasing and Lease a Bike:
- Convince your employer
Do you want a company bike? Talk to your employer first. Our team will be happy to help you.
Once your employer has successfully registered, you can register via an individual link in our online portal. Once your employer has approved your registration, you will receive an order code for your company bike.
- Select a company bike
Use your order code to select your company bike from a specialist retail partner. You can choose any brand and any type of bike.
- Get pedaling
You conclude a contract with your employer for the use of the bike. The term is 36 months. If you wish, we can offer you the company bike at the end of the contract period at a reasonable price.
Secure an information package now and convince your employer.
Cycling is good for your health and your wallet. A company bike can be up to 40% cheaper than buying one. Salary conversion reduces your taxable gross salary and therefore also your social security contributions and taxes. You can easily see how much you can save with our calculator.
Here is an overview of the advantages of company bike leasing with Lease a Bike:
- Free choice of brands in specialist shops
- Over 6,000 specialist bike shops
- Digital ordering process
- Carefree leasing - thanks to all-round protection
- Save up to 40% compared to a purchase
Another major advantage of bike leasing is that you can use the bike of your choice for both business and private purposes without any worries. Thanks to your company bike, you can integrate exercise directly into your everyday life, keep fit and make everyday journeys in a climate-friendly way. In addition, you often save time and money, for example in the form of travel costs, by replacing your car with a bike from time to time. A practical and efficient option, especially in the city. Find out more about the benefits here.
To understand salary conversion, the following terms are important. This makes salary conversion and payroll processing easier to understand at a glance.
- Lease Agreement – The supplementary agreement to the employment contract
The important document between the employee and the employer regarding the provision of the company bike, which sets out the terms and conditions of the provision. This is either signed digitally by both parties via the Lease a Bike portal, or presented to the employee by the employer in another form for signature. Typical contents of the lease agreement include, in addition to the conversion rate, e.g., authorization to pick up the bike from the dealer, instructions on how to handle the company bike, and requirements regarding its condition upon return.
- Salary conversion (also: deferred compensation)
Instead of purchasing the bicycle privately with already taxed net income, the employer deducts the monthly payment directly from the employee’s gross salary (known as salary or compensation conversion). Because this reduces taxable income (gross salary), the employee automatically saves on taxes and social security contributions each month.
- Lease payment
The lease payment is the monthly gross or net amount specified in the lease agreement. Which amount applies to the employee depends on the employer’s tax situation. Our Lease a Bike portal automatically selects the correct option for the employee in the background. Important: This is not the amount that represents the employee’s out-of-pocket cost—that amount (the actual net cost) is lower thanks to tax savings. For employees, the leasing calculator provides a good basis for calculating the individual benefit. If the company offers its own Lease a Bike landing page for company bike leasing, it is mandatory to use the calculator provided there.
- Comprehensive Protection Package
This monthly payment protects the employee from costs associated with theft, damage, or wear and tear, and includes one inspection per lease year. It is deducted directly from the employee’s gross salary along with the lease payment, allowing the employee to benefit from the tax advantage.
- Conversion Rate
This is the total amount (consisting of the lease payment and the selected All-Around Protection Package) by which the gross salary is reduced each month. Important: This is not the amount representing the employee’s share—this (the actual net cost) is lower thanks to the tax savings. For employees, the leasing calculator provides a good basis for calculating the individual benefit. If the company offers its own Lease a Bike landing page for company bike leasing, it is mandatory to use the calculator provided there.
- Employer Subsidy
The employer has the option to provide a subsidy for the company bike lease. This voluntary benefit reduces the monthly conversion rate, resulting in even greater tax savings. This subsidy is not included in the conversion rate specified in the lease agreement.
- Taxation of the Non-Cash Benefit
Since the employee is permitted to use the company bicycle for private purposes without restriction, the tax office considers this a taxable benefit (similar to an additional salary bonus). This “benefit” is calculated as follows: A flat rate of 1% of one-quarter of the bicycle’s gross list price (MSRP), rounded down to the nearest €100. Simply put: 0.25% of the bike’s gross list price, rounded down to the nearest whole euro. Example:
This amount of €9.00 is added to your pay stub for tax calculation purposes and then deducted again. This is the calculation required by the tax office and is not an additional fee!
With company bike leasing, the employee simply pays for the bike of their choice through their monthly gross salary. This means that a portion of the salary is not paid out in cash but is used directly to cover the lease payment and comprehensive coverage.
The major advantage: Because this amount is deducted directly from the gross salary, taxable income is reduced. The employee therefore pays less in taxes and social security contributions. The actual monthly net amount deposited into the bank account is ultimately lower than the conversion rate specified in the lease agreement. This results in savings compared to a cash purchase.
A simplified sample calculation
(Based on a gross list price of the bicycle of €3,999.00, the “All-inclusive” comprehensive protection package (to be paid by the employee), tax bracket 1, no children, subject to church tax)
This non-binding sample calculation illustrates how salary conversion can affect your income step by step.
Important: Employees can determine their personal benefit in seconds using our leasing calculator. If the company offers its own Lease a Bike landing page for company bike leasing, it is mandatory to use the calculator provided there.
For comparison with an employer subsidy:
Original net salary (without bike): €2,026.87
New net salary (with bike and employer subsidy): €1,949.76
Actual monthly cost of the bike: €77.11 (not the conversion rate of €149.03)
Costs over a 36-month term: €2,775.96 (including our top “All-inclusive” comprehensive protection package)
Direct purchase: €3,999.00 (excluding any wear and tear, maintenance, and insurance costs)
___________________________________________________________________________________________________________
For comparison, without an employer subsidy:
The original net salary (without the bike): €2,026.87
The new net salary (with bike, without employer contribution): €1,941.54
The actual monthly cost for the bike: €85.33 (not the conversion rate of €149.03)
Costs over a 36-month term: €3,071.88 (including our top “All-inclusive” comprehensive protection package)
Direct purchase: €3,999.00 (excluding any wear and tear, maintenance, and insurance services)
The leasing rate shown in the supplementary agreement to the employment contract does not correspond to the actual costs for your company bike.
The leasing rate is shown net and gross. If your employer is entitled to deduct input tax, the net leasing rate is usually offset against your gross monthly salary. This reduces your taxable gross monthly salary. Your taxes and social security contributions are reduced accordingly. If your employer is not entitled to deduct input tax, the gross leasing rate will be deducted from your gross monthly salary.
The conversion rate in the supplementary agreement to the employment contract does not take into account a possible subsidy from the employer.
Would you like to know exactly how much you can save? Then visit our calculator.
With salary conversion, you as an employee do not receive part of your contractually agreed salary in cash, but as a non-cash benefit for the period in which the company bike is provided.
This means that an amendment is made to the employment contract in which your future salary is reduced by a fixed amount (conversion rate) by mutual agreement for the duration of the transfer of use. This then results in a tax and contribution advantage for you as an employee. You can easily calculate your savings in our calculator.
Company wheel leasing via salary conversion reduces your monthly gross income and therefore also the social security contributions for your pension. This is often seen as a disadvantage of employee leasing. However, the resulting losses are minimal. With a bike price of 3,000 euros, for example, the future pension entitlement is reduced by around 2 euros per month if the bike is leased with salary conversion over 36 months. Extrapolated, this would be a total of 468 euros less pension for the entire pension entitlement period. This amount is less than the average savings from a company bike. There is also the positive health aspect: according to current studies, regular cyclists are not only fitter and healthier, they also live longer.
If you receive your company bike as a salary supplement, the employer bears the entire cost on top of your salary. As there is no salary conversion in this case, social security contributions are not reduced. The pension is therefore also not affected.
If your continued salary payments are discontinued, our payment default protection comes into effect. This happens, for example, if you are ill for longer than 42 days and receive sick pay or go on parental leave. Lease a Bike will cover the leasing installments for a maximum period of 12 months if the leasing contract has already been running for 6 months. In any case, we will always work together to find the best solution for all parties, unless one of the following options is possible or applies.
These can be:
- Change of user. Your employer offers the company bicycle to another employee for the remaining term of the contract. The company takes all necessary internal measures for this (e.g. supplementary agreements to the employment contract, handover of the company bike).
- Premature termination of the existing leasing contract by mutual agreement for important economic reasons with possible takeover of the used company bike by you as an employee. You also have the option of financing the purchase price via our FINANCE A BIKE product.
- If you change companies, it is possible to transfer the existing leasing contract to a new company. After a credit check, the contract will be continued by the new company with all rights and obligations and the company bike will continue to be provided to you for the remaining term.
- Return. If all of the above points do not apply in your case, the bike must be returned to your employer. We will then discuss the details of the individual process with your employer.
Employers can reduce the monthly conversion rate with a voluntary allowance. However, there is no obligation to do so. However, experience shows that participation in company bike leasing among employees increases when employers pay a subsidy.
- In good time before the end of the leasing contract, we will check whether it is possible to make you an offer to purchase the company bike. If this is the case, you will receive such a purchase offer from us by e-mail at least three months before the end of your leasing contract. You can reply to the purchase offer using the button contained in the e-mail.
- You don't want to take over the bike? No problem, we will conveniently collect the company bike from your home. We will contact you for this purpose.
- At the end of the contract period, you can use your existing order code to choose a new company bike from a Lease a Bike specialist dealer.
- If you wish to take delivery of the bike, you can choose between various payment methods.
- Once you have successfully paid for the bike, you will receive the invoice including proof of ownership. The bike then becomes your property at the end of the contract.
- Bike Mobility Services GmbH will tax the non-cash benefit in accordance with §37b EStG. You will not incur any further costs.
If you do not wish to purchase the bike, we will conveniently collect it from you or your company.
If your continued salary payments are discontinued, our payment default protection comes into effect. This happens, for example, if you are ill for longer than 42 days and receive sick pay or go on parental leave. Lease a Bike will cover the leasing installments for a maximum period of 12 months if the leasing contract has already been running for 6 months. In any case, we will always work together to find the best solution for all parties, unless one of the following options is possible or applies.
These can be:
- Change of user. Your employer offers the company bicycle to another employee for the remaining term of the contract. The company takes all necessary internal measures for this (e.g. supplementary agreements to the employment contract, handover of the company bike).
- Premature termination of the existing leasing contract by mutual agreement for important economic reasons with possible takeover of the used company bike by you as an employee. You also have the option of financing the purchase price via our FINANCE A BIKE product.
- If you change companies, it is possible to transfer the existing leasing contract to a new company. After a credit check, the contract will be continued by the new company with all rights and obligations and the company bike will continue to be provided to you for the remaining term.
- Return. If all of the above points do not apply in your case, the bike must be returned to your employer. We will then discuss the details of the individual process with your employer.
If your continued salary payments are discontinued, our payment default protection comes into effect. This happens, for example, if you are ill for longer than 42 days and receive sick pay or go on parental leave. Lease a Bike will cover the leasing installments for a maximum period of 12 months if the leasing contract has already been running for 6 months. In any case, we will always work together to find the best solution for all parties, unless one of the following options is possible or applies.
These can be:
- Change of user. Your employer offers the company bicycle to another employee for the remaining term of the contract. The company takes all necessary internal measures for this (e.g. supplementary agreements to the employment contract, handover of the company bike).
- Premature termination of the existing leasing contract by mutual agreement for important economic reasons with possible takeover of the used company bike by you as an employee. You also have the option of financing the purchase price via our FINANCE A BIKE product.
- If you change companies, it is possible to transfer the existing leasing contract to a new company. After a credit check, the contract will be continued by the new company with all rights and obligations and the company bike will continue to be provided to you for the remaining term.
- Return. If all of the above points do not apply in your case, the bike must be returned to your employer. We will then discuss the details of the individual process with your employer.
Premature termination of a leasing contract is also possible in certain cases during the agreed contract term of 36 months. Please do not hesitate to contact us.
Yes, you can use your company bike for private purposes.
The user selects one option each for theft & damage protection (incl. free Europe-wide mobility guarantee), inspection and wear and tear and thus configures the all-round protection package according to their individual requirements. Accordingly, each all-round protection package includes theft and damage protection as well as a budget for inspection and wear and tear.
Depending on the inspection option selected, your available budget for inspections per leasing year and the number of possible inspections during the leasing period will vary. The wear and tear budget per leasing year also varies depending on the option selected. The costs for inspections and wear and tear repairs are settled via the budget booked in each case. If the budget is exceeded, you pay the difference. Simply contact one of the Lease a Bike specialist dealers and make an appointment.
Depending on the inspection option selected, your available budget for inspections per leasing year and the number of possible inspections during the leasing period will vary. A maximum of one inspection can be carried out per leasing year. The costs for the inspection and for wear and tear repairs are settled via the budget booked in each case. If the budget is exceeded, you pay the difference. Simply contact one of the Lease a Bike specialist dealers and make an appointment.
The statutory warranty period is two years. After this period has expired, damage, e.g. to the drive or battery on pedelecs/e-bikes, is still covered by our all-round protection during the term of the warranty. Warranty and guarantee claims are always handled directly by the Lease a Bike specialist shop from which the company bike was purchased.
Every Lease a Bike service bike receives an all-round protection package with an individually selected annual wear and tear budget upon conclusion of the contract. We use this budget to cover all necessary repairs to restore operational safety as well as wear-related repairs. This includes the following wear parts, among others:
- Tire casing
- inner tube
- Brake pads
- brake disks
- chain
- Cassette/sprocket
- Sprocket
- Chainring
- Bottom bracket
- lights
- Brake and shift cables.
Please report the theft to the police immediately. The file number is required for the report. Have both original keys ready and provide the frame number when reporting the theft (you can find this in the Lease a Bike portal). After you have reported the theft to the police, you can report it quickly and easily directly in the Lease a Bike portal.
- To do this, please log in to the portal as usual.
- Under “Contracts,” select the relevant contract and click on “Report damage/theft.”
- You will be redirected to the secure Allianz partner portal to upload all the details of the incident and the police report.
- You did not lease a lock? Then we need proof of how the company bike was secured (e.g., receipt for the lock).
Important: Please wait for the final approval by email from Lease a Bike. Only then can you go to your specialist dealer (as part of the all-inclusive protection) to choose a new bike of the same type and quality. We will take care of invoicing and payment for the new bike.
Note on replacement of the item in the event of theft within the existing contract with a bicycle of the same type and quality. The new bicycle must only correspond to the purchase value of the stolen bicycle, including accessories.
However, the company bike will only be replaced if the all-inclusive option for theft and damage protection has been selected. If the user only has the premium version, the current value insurance applies and the leasing contract is terminated in the event of theft and the bike is not replaced.
You can report the damage quickly and easily directly on the Lease a Bike portal.
- To do so, please log in to the portal as usual.
- Under “Contracts,” select the relevant contract and click on “Report damage/theft.”
- You will be redirected to the secure Allianz partner portal, where you can upload all the details of the incident and any necessary documents, such as photos of the damage.
Important: Please go to your specialist dealer immediately after reporting the damage. They can access your case using your contract ID, add the repair details, and arrange everything else.
Our theft & damage cover includes all sudden and unforeseeable damage or destruction to the leased object, e.g. due to:
- theft, burglary or robbery
- operating errors
- Simple negligence
- accidental damage
- vandalism
- Design, material or workmanship defects
- Overvoltage, induction or implosion
- Storm, frost, ice, earthquake or flooding
- Damage to the motor or battery
Please note which theft and damage protection option the user has chosen: If the user has selected the all-inclusive option for theft and damage protection as part of the all-round cover, the new value insurance applies. The Lease a Bike company bike is then insured against theft around the clock if the company bike was locked. It will be replaced at replacement value and an object exchange will be made in the existing contract. As a rule, it is not necessary to terminate the existing contract.
If the user has selected the premium option for theft and damage protection as part of the all-round cover, the current value insurance comes into effect. The Lease a Bike company bike is then insured against theft around the clock if the company bike was locked. However, the leasing contract is then terminated and the bike is not replaced.
Free Europe-wide mobility guarantee including 24/7 roadside assistance
In the event of a claim, we provide the following services from a distance of 10km from the permanent residence to maintain mobility:
- 24-hour service hotline
- On-site breakdown assistance including bicycle towing service
- Organization of the onward or return journey after an accident
- Replacement bike in the event of a breakdown
- Bicycle return transportation in the event of serious illness
- Arrangement of emergency cash for bicycle tours abroad
- Arrangement of a bicycle repair shop nearby
- Assumption of accommodation costs in the event of a breakdown
You can reach our breakdown service on 04471 967 3113. You can find further contact details here.
The company bike and company car can also be used at the same time. The 1% method then applies to both the company bike and the car.
In contrast to the company car, employees do not have to pay tax of 0.03 percent per kilometer for the journey to work.
Electric bicycles with a motor that provides assistance at more than 25 km per hour are classified as motor vehicles under traffic law and the non-cash benefit is assessed in the same way as for a company car.
Note: In the case of a company bike, the assessment basis for the taxable non-cash benefit is quartered and rounded down to the nearest hundred. This corresponds to 0.25% taxation.
The commuting allowance for journeys between home and work is generally to be granted at € 0.30/km regardless of the means of transportation (Section 9 (1) No. 4 EstG).
- Since 1 January 2019, self-employed persons no longer have to pay tax on the private use of company bikes (bikes and pedelecs). Only the VAT on the private withdrawal share is to be taken into account/paid.
- Since S-pedelecs are legally classified as motor vehicles, they are treated the same as electric cars for tax purposes. Since 01.01.2019, the 0.25% regulation for taxation for private use and an additional 0.03% of the quartered assessment basis, rounded down to a full € 100, times one way (km) home/work must also be taxed here.
- The leasing instalments and running costs of a company bike are business expenses and are tax deductible.
- Self-employed persons who are entitled to input tax deduction can also deduct the sales tax from the leasing instalments that is included in the instalments.
- Moreover, self-employed persons can still claim a lump sum of 0.30 euro/kilometre for the one-way commute to the place of work on their tax return.
- How high is my individual tax benefit? This depends on the turnover and, of course, the respective individual tax rate, regardless of the type of bike chosen. We recommend that you always contact your tax advisor to calculate your individual savings.
- Would you like to purchase the bike at the end of the agreement? Whether a company or as a private individual – just let us know! We will be happy to make you an attractive offer approx. 3 months before the regular end of the agreement.
- Want to stop using the bike? Simply return it to us via one of our more than 3,000 Lease a Bike dealers.
For further questions, please contact us.
The damage report can easily be submitted by specialist bike dealers via our portal.
- The specialist dealer can access the online form via the “Damage & theft” menu item. You will be automatically redirected to the Allianz portal. One damage report is possible per contract ID.
- Using this online form, the claim can simply be submitted digitally. Select the type of claim and answer specific questions for a complete report. Use Google Maps to specify the exact location of the claim. No changes can be made during the entry process. If changes are made, the process must be restarted. Upload all required documents.
- After verification by the insurance company, the specialist dealer will receive approval and confirmation that we will cover the costs. The current processing status is displayed during the process.
- We will reimburse the costs to the specialist retailer directly after receipt of the invoice.
Note: In order to guarantee fast processing of the damage report, it will only be submitted by the specialist bicycle dealer. Please contact us if you have any further questions.
Every Lease a Bike company bike receives an obligatory all-round protection package with an individually selected annual wear budget. All necessary repairs to restore operational safety as well as repairs due to wear and tear are charged to this account. The following wear parts, among others, are taken into account.
- Tyres
- Inner tube
- Brake pads
- Brake discs
- Chain
- Cogset / sprocket
- Pinion
- Chainring
- Bottom bracket
- Light sources
- Brake and shift cables
For further questions, please contact us.
Reports can easily be submitted by the specialist dealer via our portal.
- The "Service & Maintenance" button in the menu takes the specialist dealer to the online form.
- This online form makes it easy to submit the report electronically.
- We will review the claim and give the dealer approval that the costs to be covered.
- The reimbursement of the costs to the specialist dealer with settlement via the available budget within the scope of the all-round protection takes place directly after receipt of the invoice.
Note: In order to guarantee rapid processing of the claim, it is submitted exclusively by the specialist dealer. For further questions, please contact us.
Reports can easily be submitted by the specialist dealer via our portal.
- The specialist dealer can access the online form via the “Damage & theft” menu item. You will be automatically redirected to the Allianz portal. One damage report is possible per contract ID.
- Using this online form, the claim can simply be submitted digitally. Select the type of claim and answer specific questions for a complete report. Use Google Maps to specify the exact location of the claim. No changes can be made during the entry process. If changes are made, the process must be restarted. Upload all required documents.
- After verification by the insurance company, the specialist dealer will receive approval and confirmation that we will cover the costs. The current processing status is displayed during the process.
- A selection/coordination with availability of a bike of the same type and quality can be made between the specialist dealer and the user until approval.
- The invoicing of the new bike and also the payment is done by us.
- The handover of the new bike requires a prior, final approval by us.
Note on object exchange in the event of theft within the existing contract with a bike of the same type and quality. The new bike must only have the same purchase value, including accessories, as the stolen bike.
However, the company bike will only be replaced if the all-inclusive option for theft and damage protection has been selected. If the user only has the premium option, the current value insurance will apply and the leasing contract will be terminated in the event of theft and the bike will not be replaced.
In order to guarantee that the theft report is processed quickly, it will only be submitted by specialist bike shops. If you have any further questions, please contact us.
Each Lease a Bike all-round protection package consists of three components: theft & damage protection (including a free Europe-wide mobility guarantee), inspection and wear and tear. The user does not have to choose a single package, but instead selects from the various options for theft and damage protection, inspection and wear and tear according to their individual requirements.
Theft & damage protection
Our theft & damage protection covers all sudden and unforeseeable damage or destruction to the company bike, e.g. due to:
- Theft, burglary or robbery
- operating errors
- Simple negligence
- accidental damage
- vandalism
- Design, material or workmanship defects
- Overvoltage, induction or implosion
- Storm, frost, ice, earthquake or flooding
- Damage to the motor or battery
There is no excess!
For theft and damage protection, the user can choose between current value and replacement value insurance:
Current value insurance: In the event of theft or total loss, the leasing contract is terminated. The bike only needs to be locked.
Replacement value insurance: In the event of theft or total loss, the bike will be replaced at its original purchase value including accessories. The bike only needs to be locked.
Inspection
Employees choose one of the three variants Basic, Premium and All-inclusive as an inspection option.
The budget per inspection is:
Basic: 2 inspections at €85 gross* each
Premium: 3 inspections at €85 gross* each
All-inclusive: 3 inspections at €115 gross* each
A maximum of one inspection can be carried out per leasing year.
*Note: The costs of the inspections are capped: The inspection in the basic and premium variants can be billed up to a gross amount of €85.00. The costs in the all-inclusive variant can be billed up to a gross amount of €115.00 each. If the available budget is lower, the inspection will be invoiced up to this amount. Any additional inspection costs are to be borne by the lessee or user.
Wear and tear
Employees select one of the three variants Basic, Premium and All-inclusive as a wear and tear budget option. The wear and tear budget per leasing year is
Basic: €50 gross
Premium: 150€ gross
All-inclusive: unlimited budget
It is not possible to carry over the unused budget to the following leasing year.
Free Europe-wide mobility guarantee including 24/7 breakdown assistance
In the event of a claim, we provide the following services to maintain mobility:
- 24-hour service hotline
- On-site breakdown assistance
- Arrangement of a bicycle repair shop in the vicinity of a breakdown
- Towing*
- Organization of onward or return journey after an accident*
- Replacement bike for max. 7 days at €50*
- Bicycle return transport*
- Arrangement of emergency cash for bicycle tours abroad*
- Assumption of accommodation costs in the event of a breakdown*
If you would like to take advantage of the mobility guarantee, please call 04471 967 3113 or click on this link.
*from a distance of 10km from your permanent residence
The company bike must be locked with, but not connected to, a commercially available brand-name lock, unless it is physically located in an enclosed area. Protection is provided 24/7. Damage/theft reports are to be made directly to us using a form. In the event of theft, a police report is mandatory (File number). Your employer as lessee must also be informed immediately in the event of a claim. You can fill out this notification of claim form on your own or together with your specialist dealer, who will be happy to assist you. For further questions, please contact us.
Please note which theft and damage protection option the user has chosen: If the user has selected the all-inclusive option for theft and damage protection as part of the all-round cover, the new value insurance applies. The Lease a Bike company bike is then insured against theft around the clock if the company bike was locked. It will be replaced at replacement value and an object exchange will be made in the existing contract. As a rule, it is not necessary to terminate the existing contract.
If the user has selected the premium option for theft and damage protection as part of the all-round cover, the current value insurance comes into effect. The Lease a Bike company bike is then insured against theft around the clock if the company bike was locked. However, the leasing contract is then terminated and the bike is not replaced.
The statutory warranty is two years. After expiry of this period, damage e.g. to the drive or battery on pedelecs/e-bikes continues to be covered by our all-round cover during the term. Warranty and guarantee claims are always handled directly by the Lease a Bike dealer from whom the company bike was purchased. For further questions, please contact us.
If the user has selected the all-inclusive option for theft and damage protection as part of the all-round cover, the new value insurance comes into effect. The Lease a Bike company bike is then insured against theft around the clock if the company bike was locked. It will be replaced at replacement value and an object exchange will be made in the existing contract. As a rule, it is not necessary to terminate the existing contract. Of course, this does not affect the lessee's special right of termination in accordance with the terms and conditions of the leasing contract with a claim for compensation from the lessor at the settlement value of the contract on the date of the loss. In the event of theft, it is important to provide us with a police file number as part of the required theft report. Please contact us if you have any further questions.
If the user has selected the premium option for theft and damage protection as part of the all-round cover, the current value insurance applies. The Lease a Bike company bike is then insured against theft around the clock if the company bike was locked. However, the leasing contract is then terminated and the bike is not replaced.
The term “damage” includes all sudden and unforeseeable damage or destruction of the company bike, e.g. by:
- Operating errors
- Minor negligence
- Accidental damage
- Vandalism
- Defects in design, material or workmanship
- Overvoltage, induction or implosion
- Storm, frost, ice drift, earthquake or flooding
- Fire, lightning, explosion or implosion
- Damage to engine or battery
- Lack of oil and lubricant
- Failure of measurement or control technology
Punctured tyres are not considered damage within the scope of the insurance policy. Tyre damage on a Lease a Bike company bike is always settled via the annual wear budget included in the all-round protection package.
Every Lease a Bike company bike receives an obligatory all-round protection package with an individually selected annual wear budget. All necessary repairs to restore operational safety as well as repairs due to wear and tear are charged to this account. The following wear parts, among others, are taken into account.
- Tyres
- Inner tube
- Brake pads
- Brake discs
- Chain
- Cogset / sprocket
- Pinion
- Chainring
- Bottom bracket
- Light sources
- Brake and shift cables
Since the leasing application and the supplementary agreement to the employment contract have already been systematically created during the application process with confirmation of the bike and accessories and selection of the appropriate all-round protection package, it is no longer possible to add accessories at a later date.
Our service staff can delete the leasing application/supplementary agreement to the employment contract that has been created and you can then create it again with the desired accessories. Please contact us and we will be happy to assist you! Contact
We regularly offer specialist dealer training.
The concept, processes from the perspective of the specialised dealer and the legal basis of company bike leasing will be discussed.
The training is free of charge and take place online. This way, as many members of your team as possible can be present.
As a registered dealer, you will be notified in advance of upcoming training dates by e-mail or on our website.
Not yet a dealer? Register here now!
The damage report can easily be submitted by specialist bike dealers via our portal.
- The specialist dealer can access the online form via the “Damage & theft” menu item. You will be automatically redirected to the Allianz portal. One damage report is possible per contract ID.
- Using this online form, the claim can simply be submitted digitally. Select the type of claim and answer specific questions for a complete report. Use Google Maps to specify the exact location of the claim. No changes can be made during the entry process. If changes are made, the process must be restarted. Upload all required documents.
- After verification by the insurance company, the specialist dealer will receive approval and confirmation that we will cover the costs. The current processing status is displayed during the process.
- We will reimburse the costs to the specialist retailer directly after receipt of the invoice.
Note: In order to guarantee fast processing of the damage report, it will only be submitted by the specialist bicycle dealer. Please contact us if you have any further questions.
Every Lease a Bike company bike receives an obligatory all-round protection package with an individually selected annual wear budget. All necessary repairs to restore operational safety as well as repairs due to wear and tear are charged to this account. The following wear parts, among others, are taken into account.
- Tyres
- Inner tube
- Brake pads
- Brake discs
- Chain
- Cogset / sprocket
- Pinion
- Chainring
- Bottom bracket
- Light sources
- Brake and shift cables
For further questions, please contact us.
Reports can easily be submitted by the specialist dealer via our portal.
- The "Service & Maintenance" button in the menu takes the specialist dealer to the online form.
- This online form makes it easy to submit the report electronically.
- We will review the claim and give the dealer approval that the costs to be covered.
- The reimbursement of the costs to the specialist dealer with settlement via the available budget within the scope of the all-round protection takes place directly after receipt of the invoice.
Note: In order to guarantee rapid processing of the claim, it is submitted exclusively by the specialist dealer. For further questions, please contact us.
Reports can easily be submitted by the specialist dealer via our portal.
- The specialist dealer can access the online form via the “Damage & theft” menu item. You will be automatically redirected to the Allianz portal. One damage report is possible per contract ID.
- Using this online form, the claim can simply be submitted digitally. Select the type of claim and answer specific questions for a complete report. Use Google Maps to specify the exact location of the claim. No changes can be made during the entry process. If changes are made, the process must be restarted. Upload all required documents.
- After verification by the insurance company, the specialist dealer will receive approval and confirmation that we will cover the costs. The current processing status is displayed during the process.
- A selection/coordination with availability of a bike of the same type and quality can be made between the specialist dealer and the user until approval.
- The invoicing of the new bike and also the payment is done by us.
- The handover of the new bike requires a prior, final approval by us.
Note on object exchange in the event of theft within the existing contract with a bike of the same type and quality. The new bike must only have the same purchase value, including accessories, as the stolen bike.
However, the company bike will only be replaced if the all-inclusive option for theft and damage protection has been selected. If the user only has the premium option, the current value insurance will apply and the leasing contract will be terminated in the event of theft and the bike will not be replaced.
In order to guarantee that the theft report is processed quickly, it will only be submitted by specialist bike shops. If you have any further questions, please contact us.
Each Lease a Bike all-round protection package consists of three components: theft & damage protection (including a free Europe-wide mobility guarantee), inspection and wear and tear. The user does not have to choose a single package, but instead selects from the various options for theft and damage protection, inspection and wear and tear according to their individual requirements.
Theft & damage protection
Our theft & damage protection covers all sudden and unforeseeable damage or destruction to the company bike, e.g. due to:
- Theft, burglary or robbery
- operating errors
- Simple negligence
- accidental damage
- vandalism
- Design, material or workmanship defects
- Overvoltage, induction or implosion
- Storm, frost, ice, earthquake or flooding
- Damage to the motor or battery
There is no excess!
For theft and damage protection, the user can choose between current value and replacement value insurance:
Current value insurance: In the event of theft or total loss, the leasing contract is terminated. The bike only needs to be locked.
Replacement value insurance: In the event of theft or total loss, the bike will be replaced at its original purchase value including accessories. The bike only needs to be locked.
Inspection
Employees choose one of the three variants Basic, Premium and All-inclusive as an inspection option.
The budget per inspection is:
Basic: 2 inspections at €85 gross* each
Premium: 3 inspections at €85 gross* each
All-inclusive: 3 inspections at €115 gross* each
A maximum of one inspection can be carried out per leasing year.
*Note: The costs of the inspections are capped: The inspection in the basic and premium variants can be billed up to a gross amount of €85.00. The costs in the all-inclusive variant can be billed up to a gross amount of €115.00 each. If the available budget is lower, the inspection will be invoiced up to this amount. Any additional inspection costs are to be borne by the lessee or user.
Wear and tear
Employees select one of the three variants Basic, Premium and All-inclusive as a wear and tear budget option. The wear and tear budget per leasing year is
Basic: €50 gross
Premium: 150€ gross
All-inclusive: unlimited budget
It is not possible to carry over the unused budget to the following leasing year.
Free Europe-wide mobility guarantee including 24/7 breakdown assistance
In the event of a claim, we provide the following services to maintain mobility:
- 24-hour service hotline
- On-site breakdown assistance
- Arrangement of a bicycle repair shop in the vicinity of a breakdown
- Towing*
- Organization of onward or return journey after an accident*
- Replacement bike for max. 7 days at €50*
- Bicycle return transport*
- Arrangement of emergency cash for bicycle tours abroad*
- Assumption of accommodation costs in the event of a breakdown*
If you would like to take advantage of the mobility guarantee, please call 04471 967 3113 or click on this link.
*from a distance of 10km from your permanent residence
The company bike must be locked with, but not connected to, a commercially available brand-name lock, unless it is physically located in an enclosed area. Protection is provided 24/7. Damage/theft reports are to be made directly to us using a form. In the event of theft, a police report is mandatory (File number). Your employer as lessee must also be informed immediately in the event of a claim. You can fill out this notification of claim form on your own or together with your specialist dealer, who will be happy to assist you. For further questions, please contact us.
Please note which theft and damage protection option the user has chosen: If the user has selected the all-inclusive option for theft and damage protection as part of the all-round cover, the new value insurance applies. The Lease a Bike company bike is then insured against theft around the clock if the company bike was locked. It will be replaced at replacement value and an object exchange will be made in the existing contract. As a rule, it is not necessary to terminate the existing contract.
If the user has selected the premium option for theft and damage protection as part of the all-round cover, the current value insurance comes into effect. The Lease a Bike company bike is then insured against theft around the clock if the company bike was locked. However, the leasing contract is then terminated and the bike is not replaced.
The statutory warranty is two years. After expiry of this period, damage e.g. to the drive or battery on pedelecs/e-bikes continues to be covered by our all-round cover during the term. Warranty and guarantee claims are always handled directly by the Lease a Bike dealer from whom the company bike was purchased. For further questions, please contact us.
Premature termination of a leasing agreement is allowed under certain circumstances during the contractually agreed period of 36 months. Please contact us and we will be happy to assist you! Contact
- The employee will receive an e-mail 4-6 weeks before the end of the leasing agreement informing him/her of the end of the period of use, which will include an offer to purchase the used company bike.
- If the employee accepts the purchase offer, he/she will receive an invoice confirming the taxation of the monetary benefit arising from the purchase in accordance with §37b para. 1 EStG [Income Tax Act] with takeover by us (flat-rate taxation by third parties).
- The employee can pay the purchase price by bank transfer/direct debit.
- Your company will also receive a copy of the invoice as proof that we have taken over the non-cash benefit in accordance with §37b para. 1 EStG.
If the employee does not wish to purchase the company bike, it must be returned to us at the end of the agreement via a Lease a Bike specialist dealer.
There is often a great deal of confusion about the meaning of these terms.
- Residual value: This is a purely calculatory figure in leasing and is often confused with the purchase price at the end of the contract term.
- Purchase price: This is the price at which the used company bike is sold at the end of the contract.
- Market price: This refers to the price that is paid for a given good at a given time in a given market for a unit of that good.
In the absence of a current general second-hand market for bikes/pedelecs, unlike for motor vehicles, the Higher Tax Authority has set this market price at 40% of the recommended retail price gross after 36 months to simplify matters and in line with the depreciation table. However, it should be noted that in connection with the taxation of the pecuniary advantage, a lower value can be proven in the event of a difference between the purchase price and the market price.
In the event that continued remuneration is discontinued, e.g. leaving work due to prolonged illness, parental leave or other possible reasons, we are happy to work with you to find the best solution for you, up to and including an individual, cost-neutral return for you as the employer, provided that one of the following options is not possible or does not apply.
This can be, for example:
- Change of user: Offering the company bike to another employee for the remaining term of the agreement and taking all measures required internally for this purpose. (e.g. supplementary agreements to the employment contract, handover of the company bike, etc.)
- Early termination of the existing leasing contract by mutual agreement for an important economic reason with possible takeover of the used company bike by the employee. Optionally, the employee also has the option of financing the purchase price via our FINANCE A BIKE product.
- In the event of a change of employer, a transfer of the existing leasing agreement to a new employer is possible. After a credit check has been carried out, the agreement with all rights and obligations will be continued by the new employer and the company bike will continue to be provided to you for the remaining term.
Would you like more details about this? Please contact us and we will be happy to assist you! Contact