Use bike leasing calculator

Your employer can offer company bike leasing as an employee benefit. Lease a Bike enables you as an employee to lease your dream bike quickly and easily. Thanks to deferred compensation, the bike of your choice is paid for monthly via your gross salary and you save on social security contributions and taxes. If you use company bike leasing, you will also benefit, for example, from an improvement in your fitness and health as well as savings of up to 40% compared to purchasing. You also make a contribution to sustainable mobility by switching to a bike. You can find more information here.

Bike leasing through your employer? No problem! With Lease a Bike, anyone can lease their dream bike quickly and easily. Thanks to deferred compensation, the bike of your choice is paid monthly via your gross salary and you can save on social security contributions and taxes.

How to get started with bike leasing and Lease a Bike:

• Convince your employer

Do you want a company bike? Talk to your employer first. Our team will be happy to help you.

• Registration

Once your employer has successfully registered, you can register via an individual link in our online portal. Once your employer has approved your registration, you will receive an order code for your company bike.

• Select a company bike

Use your order code to select your company bike from a specialist retail partner. You can choose any brand and any type of bike.

• Get pedaling

You conclude a contract with your employer for the use of the bike. The term is 36 months. If you wish, we can offer you the company bike at the end of the contract period at a reasonable price.

Secure an information package now and convince your employer.

Cycling is good for your health and your wallet. A company bike can be up to 40% cheaper than buying one. Salary conversion reduces your taxable gross salary and therefore also your social security contributions and taxes. You can easily see how much you can save with our calculator.

Here is an overview of the advantages of company bike leasing with Lease a Bike:

• Free choice of brands in specialist shops
• Over 6,000 specialist bike shops
• Digital ordering process
• Carefree leasing - thanks to all-round protection
• Save up to 40% compared to a purchase

Another major advantage of bike leasing is that you can use the bike of your choice for both business and private purposes without any worries. Thanks to your company bike, you can integrate exercise directly into your everyday life, keep fit and make everyday journeys in a climate-friendly way. In addition, you often save time and money, for example in the form of travel costs, by replacing your car with a bike from time to time. A practical and efficient option, especially in the city. Find out more about the benefits here.

To understand salary conversion, the following terms are important. This makes salary conversion and payroll processing easier to understand at a glance.

• Lease Agreement – The supplementary agreement to the employment contract

The important document between the employee and the employer regarding the provision of the company bike, which sets out the terms and conditions of the provision. This is either signed digitally by both parties via the Lease a Bike portal, or presented to the employee by the employer in another form for signature. Typical contents of the lease agreement include, in addition to the conversion rate, e.g., authorization to pick up the bike from the dealer, instructions on how to handle the company bike, and requirements regarding its condition upon return.

• Salary conversion (also: deferred compensation)

Instead of purchasing the bicycle privately with already taxed net income, the employer deducts the monthly payment directly from the employee’s gross salary (known as salary or compensation conversion). Because this reduces taxable income (gross salary), the employee automatically saves on taxes and social security contributions each month.

• Lease payment

The lease payment is the monthly gross or net amount specified in the lease agreement. Which amount applies to the employee depends on the employer’s tax situation. Our Lease a Bike portal automatically selects the correct option for the employee in the background. Important: This is not the amount that represents the employee’s out-of-pocket cost—that amount (the actual net cost) is lower thanks to tax savings. For employees, the leasing calculator provides a good basis for calculating the individual benefit. If the company offers its own Lease a Bike landing page for company bike leasing, it is mandatory to use the calculator provided there.

• Comprehensive Protection Package

This monthly payment protects the employee from costs associated with theft, damage, or wear and tear, and includes one inspection per lease year. It is deducted directly from the employee’s gross salary along with the lease payment, allowing the employee to benefit from the tax advantage.

• Conversion Rate

This is the total amount (consisting of the lease payment and the selected All-Around Protection Package) by which the gross salary is reduced each month. Important: This is not the amount representing the employee’s share—this (the actual net cost) is lower thanks to the tax savings. For employees, the leasing calculator provides a good basis for calculating the individual benefit. If the company offers its own Lease a Bike landing page for company bike leasing, it is mandatory to use the calculator provided there.

• Employer Subsidy

The employer has the option to provide a subsidy for the company bike lease. This voluntary benefit reduces the monthly conversion rate, resulting in even greater tax savings. This subsidy is not included in the conversion rate specified in the lease agreement.

• Taxation of the Non-Cash Benefit

Since the employee is permitted to use the company bicycle for private purposes without restriction, the tax office considers this a taxable benefit (similar to an additional salary bonus). This “benefit” is calculated as follows: A flat rate of 1% of one-quarter of the bicycle’s gross list price (MSRP), rounded down to the nearest €100. Simply put: 0.25% of the bike’s gross list price, rounded down to the nearest whole euro. Example:

This amount of €9.00 is added to your pay stub for tax calculation purposes and then deducted again. This is the calculation required by the tax office and is not an additional fee!

With company bike leasing, the employee simply pays for the bike of their choice through their monthly gross salary. This means that a portion of the salary is not paid out in cash but is used directly to cover the lease payment and comprehensive coverage.

The major advantage: Because this amount is deducted directly from the gross salary, taxable income is reduced. The employee therefore pays less in taxes and social security contributions. The actual monthly net amount deposited into the bank account is ultimately lower than the conversion rate specified in the lease agreement. This results in savings compared to a cash purchase.

A simplified sample calculation

(Based on a gross list price of the bicycle of €3,999.00, the “All-inclusive” comprehensive protection package (to be paid by the employee), tax bracket 1, no children, subject to church tax)

This non-binding sample calculation illustrates how salary conversion can affect your income step by step.

Important: Employees can determine their personal benefit in seconds using our leasing calculator. If the company offers its own Lease a Bike landing page for company bike leasing, it is mandatory to use the calculator provided there.

For comparison with an employer subsidy:

Original net salary (without bike): €2,026.87

New net salary (with bike and employer subsidy): €1,949.76

Actual monthly cost of the bike: €77.11 (not the conversion rate of €149.03)

Costs over a 36-month term: €2,775.96 (including our top “All-inclusive” comprehensive protection package)

Direct purchase: €3,999.00 (excluding any wear and tear, maintenance, and insurance costs)

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For comparison, without an employer subsidy:

The original net salary (without the bike): €2,026.87

The new net salary (with bike, without employer contribution): €1,941.54

The actual monthly cost for the bike: €85.33 (not the conversion rate of €149.03)

Costs over a 36-month term: €3,071.88 (including our top “All-inclusive” comprehensive protection package)

Direct purchase: €3,999.00 (excluding any wear and tear, maintenance, and insurance services)